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When to Hire a VA: Delegating the $10/hr Work in Your Coaching Biz

You're a $200/hr coach doing $10/hr admin. Here's the exact trigger to hire a VA — and the first tasks to hand off.

DukeFounder & Developer

SystemsProductivity
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Every hour you spend on admin is an hour you didn’t coach or rest. At some point, doing it yourself costs more than paying someone.

The Trigger

Hire a VA when you’ve done a task 10+ times and it’s repeatable. Not before — you can’t delegate what you haven’t defined.

First Tasks to Hand Off

  • Inbox triage and labeling.
  • Scheduling and reschedule coordination.
  • Transcribing session notes.
  • Posting your pre-written content.

Keep: coaching, strategy, the client relationship.

Delegate the $10/hr work

The Mistake

Hiring a VA to “figure out what I need done.” That’s your job. Hand them a checklist, not a mystery.

The 3-Minute Action

List the tasks you did twice this week that someone else could. That’s your VA’s first week.

The list is the hire. A tech audit is the first checklist you hand them.